Category Archives: Event Planning

Make Lasting Memories at your Prom or Homecoming!

Plan the Perfect Dance!

Choosing the Theme is the First Step.

What are the hottest themes this year? Poll your student body and find out what is HOT at your school, or search online for ideas! Will this be a formal or casual dance? Once you pick a theme, you can begin gathering your prom supplies and decorations to create those lasting memories!
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Stumps Blog Prom Themes

How to Host a 20 Year Reunion

One of the most important things to understand about hosting a 20-year reunion – or any reunion – is that outreach is as important to success as the big party itself. Start early to build anticipation and maximize participation.

Email and social media such as Facebook make this easier than ever. Chances are you already use Facebook, have joined the “You know you’re in/from [insert hometown here] if…” FB page, and have spun off a reunion page that you administer. (If not, all these ideas are translatable to email, message boards, etc.) The next step is to utilize it effectively. Use the page to:

Find high school classmates and 20 year-old artifacts. Put out short lists regularly of people you’re seeking, yearbooks you’re missing, and old photos of landmarks you’d like to display.

Build new reunion memories. Use status updates to provide a personal welcome to new members as they join. Ask questions: “Anybody here from the CHS Choir?” “Did you catch Jurassic Park when it opened? Who’d you see it with?” “Tube skirts or flannel shirts?” Conversations will nurture a comfort level among participants. They will also tell you what’s still universally memorable to the Class of ’93.  At the reunion itself, many committees set up stations that replay a high school video or leave scrapbooks filled with pictures.  Ask attendees to sign a physical or digital guest book with messages about the past or predictions for the future.

Add value to the reunion ticket. Perhaps reunion committee members have worked out a deal for a block of discounted hotel rooms, or someone is organizing an afternoon picnic. Give reminders of these extras regularly to ensure that new page members see it – some folks will search older threads and the Events page when they join, but many won’t.

Let’s say that the Jurassic Park mention got a huge response. What do you do with this information? We recommend planting a cardboard cutout of a T-Rex somewhere in your venue as a symbol of a good time had by all.

Take the symbolism as far as you want: Empire State Building prop to stand in for Sleepless in Seattle, Red Roses backdrop for Bon Jovi’s “Bed of Roses,” and so on.

Party props mixed with Class of ’93 artifacts (game balls, photo canvases of class outings, etc.) can form the basis of a guessing game about senior year events that classmates start on upon arrival.

The overall party theme could reflect early 90s popular culture or could come from other shared experiences, such as:

  • Favorite hangouts: beach, movie theater, dance club
  • Special events: annual fair/carnival, excursions into the city
  • School pride: winning-est sports, music and academic teams; school colors
  • Other: senior prom theme duplication, crowd-sourced ideas put to a vote

Again, let outreach interactions be your guide. Once the reunion theme is chosen, you’ll be able to coordinate banners, favors and tableware with theme decorations.

Two areas may require extra supplies: tableware and favors. Be sure to know how many display tables you’ll need for name tags, yearbooks and the like so that you can cover them similarly to the dining tables. Likewise, have contests worked out in advance of ordering (dance moves, classmate-who-traveled-the-farthest-to-get-here) so you can select favors as prizes.

Are you planning a reunion party this summer? Let us know how it’s going!

Forget You’re in a Tent. Decorate Elegantly for Outdoor Events

Summertime means outdoor parties, barbecues, and bonfires. If you’re planning a summer wedding or a more elegant graduation party, maybe even an outdoor prom, you’re challenged with decorating in a tent. With the right decorations and the proper planning, you can make it so your guests completely forget that they’re in a tent! With a few tips and tricks, your decorations can be elegant enough to make your venue seem like an outdoor wonderland, not a party under a tent.

Table Settings Make a Difference Outdoors

If you have tables under your tent for your summer event, you’ll want to use them as a decorating tool. By covering your tables with a white cloth and a shimmery strip of gossamer as a table runner, you’ll create a light, airy feeling for your summer event. A centerpiece for your tables will play a huge role in creating an elegant event, also. Depending on your theme, you could choose a centerpiece that will fit with the theme. You could also simply choose an elegant centerpiece that will go with any theme, such as a candelabra. When the sun begins to set, switching to candlelight versus bright LED lights or no lights will make your event that much more elegant. Also, the candlelight reflecting off a shimmery gossamer fabric will create an interesting effect.

Don’t forget about the chairs that will go with your tables. Seeing just a simple folding chair doesn’t say elegance. You can use folding chairs for your event, but look into chair covers. You could just use a ribbon or you could use a complete chair cover and a ribbon.

Hide the Tent

As you’re preparing your decorations, try to find a way to disguise the tent you’re decorating. Try wrapping the tent poles with shimmery silver iridescent chiffon. If you decide to use candles when the sun sets, the candlelight will Silver Chiffonreflect off the chiffon. You could also station a bunch of balloons at each of the four corners of the tent, as a way to disguise the corner tent poles.

If you want to disguise the poles running along the top of the tent, try twining garlands and flowers around them. Or you could do a combination of chiffon, garlands, and flowers. Another good option is hanging decorations from those poles, such as an ivory floral topiary.

Remember, summer outings don’t have to be all fun and no elegance. Even if you’re using a tent for your event, the decorations and the table settings can help you create an elegant sure-to-be-remembered event. Centerpieces and chair covers are a way to help guests forget about the tent, but if you want to disguise the tent, shimmery, flowing fabrics are the way to go. As you plan your elegant summer event, choose fabrics and other decorations that will set your colors off perfectly—create an event that your guests will remember for a long time!