Tag Archives: Event Planning

How to Host a 20 Year Reunion

One of the most important things to understand about hosting a 20-year reunion – or any reunion – is that outreach is as important to success as the big party itself. Start early to build anticipation and maximize participation.

Email and social media such as Facebook make this easier than ever. Chances are you already use Facebook, have joined the “You know you’re in/from [insert hometown here] if…” FB page, and have spun off a reunion page that you administer. (If not, all these ideas are translatable to email, message boards, etc.) The next step is to utilize it effectively. Use the page to:

Find high school classmates and 20 year-old artifacts. Put out short lists regularly of people you’re seeking, yearbooks you’re missing, and old photos of landmarks you’d like to display.

Build new reunion memories. Use status updates to provide a personal welcome to new members as they join. Ask questions: “Anybody here from the CHS Choir?” “Did you catch Jurassic Park when it opened? Who’d you see it with?” “Tube skirts or flannel shirts?” Conversations will nurture a comfort level among participants. They will also tell you what’s still universally memorable to the Class of ’93.  At the reunion itself, many committees set up stations that replay a high school video or leave scrapbooks filled with pictures.  Ask attendees to sign a physical or digital guest book with messages about the past or predictions for the future.

Add value to the reunion ticket. Perhaps reunion committee members have worked out a deal for a block of discounted hotel rooms, or someone is organizing an afternoon picnic. Give reminders of these extras regularly to ensure that new page members see it – some folks will search older threads and the Events page when they join, but many won’t.

Let’s say that the Jurassic Park mention got a huge response. What do you do with this information? We recommend planting a cardboard cutout of a T-Rex somewhere in your venue as a symbol of a good time had by all.

Take the symbolism as far as you want: Empire State Building prop to stand in for Sleepless in Seattle, Red Roses backdrop for Bon Jovi’s “Bed of Roses,” and so on.

Party props mixed with Class of ’93 artifacts (game balls, photo canvases of class outings, etc.) can form the basis of a guessing game about senior year events that classmates start on upon arrival.

The overall party theme could reflect early 90s popular culture or could come from other shared experiences, such as:

  • Favorite hangouts: beach, movie theater, dance club
  • Special events: annual fair/carnival, excursions into the city
  • School pride: winning-est sports, music and academic teams; school colors
  • Other: senior prom theme duplication, crowd-sourced ideas put to a vote

Again, let outreach interactions be your guide. Once the reunion theme is chosen, you’ll be able to coordinate banners, favors and tableware with theme decorations.

Two areas may require extra supplies: tableware and favors. Be sure to know how many display tables you’ll need for name tags, yearbooks and the like so that you can cover them similarly to the dining tables. Likewise, have contests worked out in advance of ordering (dance moves, classmate-who-traveled-the-farthest-to-get-here) so you can select favors as prizes.

Are you planning a reunion party this summer? Let us know how it’s going!

Live in the Middle of Nowhere? Host a City Themed Event

Select a New York or Paris theme this spring as you plan a prom, wedding or formal fundraising ball. City event themes are perfect for events involving large groups – with the bonus of a big ooh-ah factor if this is a significant change of pace for you and your guests.

For decorating city parties our mantra is, “Height, lights and luster.”

By “height,” we mean to re-create the unique feeling of walking the “canyons” between rows of skyscrapers. Look for city decorations as tall as your ceiling will allow. Landmark buildings, silhouette backgrounds and other skyscraper props range from 7 to 9-feet-plus and should form the basis of the focal point along one wall (or perhaps the middle of the room if you have 3D decorations).

Place additional good-sized, free-standing props in ways that functionally divide a cavernous space, support the focal point and tie the room together. Most of our columns — including our popular stretch columns that are reusable and have replaceable fabric slips — start at 8 feet tall. The cute, mod subway entrance is also 8 feet, and skyscraper columns are 8-1/2.

You can also draw the eye upward with ceiling decorations such as hanging lanterns and chandeliers — our Exquisite Beaded Chandelier would be just the ticket here.

When it comes to lights, nothing feels as romantic as low or indirect lighting or as festive as twinkles. Backlight your major decorations or add light strings to them – some city props come with lights so keep your eye out for that feature. Black city street lights, Old World lampposts and LED lighted trees bring charm as well as light to sidewalk cityscapes such as Parisian style outdoor cafés and Central Park locales.

Black or white, silver or gold, we like bringing luster with the objects guests will touch. Provide radiance and gleam to tables and pedestals with shimmering fabrics, metallic fringed table skirts and super-shiny vinyl floral sheeting.

Look for luster, too, in personalized city favors for table top or swag bag. The right design in candy jars, travel mugs or other city favors can echo your cityscape for an everyday reminder of a special evening.

Imagine the complexity of your own unique combination of city height, light and luster and the completeness of the picture as guests arrive and drink it all in. Then, make it happen with the help of the City Event Party store.

Make Your Symphony’s After Event a Music Party to Remember

A successful post-symphony music party embraces certain essential elements. Add your creativity to these elements to mix up an after event to remember.

Establish the Goals
Part of planning a symphony after party is having a clear vision for why you’re doing it. Usually the goal is to add value to an evening out, which may translate to more ticket sales, but it is sometimes the vehicle for an annual or semi-annual fundraising event instead.

For many symphonic organizations it’s important to try to attract new subscribers, especially younger participants who may then develop a habit –- hopefully a lifelong habit — of attending classical musical events as a social activity. In other words, after events can be mixers with longer-term goals.

Understanding the goals enables you to gear advertising and ticket pricing to match the demographic you’re trying to attract.

Create Your Own Hot Spot
Everybody will be dressed in their best, so whether you are holding the music party at your own or another facility, you will want to present an elegant venue to play and nosh in.

Be prepared for anything! Although holding after parties in hotel or convention rooms is typical, you may end up preparing an unusual venue, such as a wine cellar tasting room or a symphony patron’s home.

In general, look to event fabrics for room-softening powers and luxe look – especially in showcasing the musicians’ area if the location doesn’t have an actual stage.

Theme decorations should harmonize with some aspect of the evening program just as the after-party music does. For example, winter decorations work for a party that follows a Christmas program, Italian event decorations when the works of Italian composers are featured, and so on.

Other themes that work well for after parties are black tie event or city theme – do check for your chosen theme design in invitations and tickets, too. We’re sure you’ll be delighted with the quality and the pricing of our event printing services.

Encourage Memorable Mingling
Attendees will be eager to talk about the symphony program when they first come in. Bring them together with symphony musicians and guest artists over good food and drink.

The hottest party trend right now is the tasting party.

Tasting parties can be about food or drink, with wine sampling being the classic and dessert tasting particularly trendy. Food tastings are as much about “eye candy” presentation as anything else, so carry your elegant theme to the table decorations and consider clear tableware (including petite bowls and cube cups) to show off every beautiful bite.

After Party Inspirations
Large cities like San Francisco and Miami have hosted posh post-concert events for years, and smaller towns across the US are just starting to pick up on this excellent event formula. Don’t let size put you off of the idea; if you’re large enough to support an orchestra, you’re large enough for this type of outreach and what it can mean for the cultural health of the community.

Who Done It? Start Planning Your Clue, Murder Mystery Prom

With a Clue or other murder mystery event there’s no subtraction, only addition as you bring extra anticipation and entertainment into a spectacular prom setting.

Mystery Themes
Nowadays you can go online and buy complete kits for hosting murder mystery parties, and they match popular, exotic prom event themes beautifully. Make the decision to hold your murder mystery prom in a medieval castle, a Vegas casino or an Egyptian tomb with confidence that there’s a murder script available to fit the setting.

Want to do Clue? Although you can also buy a kit specifically for a Clue party, another way is to sit down with friends, play a game of Clue while taking notes, and develop a script from them.

Managing a large group is different from the small, dinner party-sized games you might have played before. If working with a kit, be sure to find one that is designed for large groups; and if writing a script, you will need to find ways to block and pace the action so it doesn’t get bogged down.

Decorating Clue
Probably the best main setting for a Clue theme would be the ballroom. We would recommend building a sumptuous ballroom by selecting decorations by color, perhaps lots of rich red or purple event fabrics accented with gold and involving indispensable ballroom pieces such as a grand chandelier.

Light it subtly, with lots of candelabras and LED candles placed on pedestals and tables for an old-fashioned look.

It’s probably not realistic to try to recreate all the rooms of Clue in the party space. In the game from which you get your script, you can name some of the rooms “off-limits” if you want or need to. The remaining Clue rooms – perhaps located in the corners of the party room – can be suggested by certain props: trees and plants for the conservatory, a desk for the study, a bookcase for the library and so on.

Advance the theme further with a magnifying glass prop, Clue weapons set and favors from Game Night Event Theme pages.

Solve Other Decorating Mysteries
When the prom committee has chosen the murder mystery theme setting (or at least narrowed it down) browse decorative props and theme kits to see what’s out there in larger, show-stopper type decorations and to get a feel for color schemes. And once the theme and color scheme is set, you can begin the work of selecting decorations, from large to small, to fit both your prom budget and your dreams.

The Planner’s Guide to Milestone Graduation Events

Planning an upscale graduation event is a snap with a myriad of stylish graduation decorations and graduation supplies.  No event is too big or too small to have the best graduation party supplies available to the savvy party planner.  Wow the crowd with these guide ideas for a phenomenal milestone graduation event:

Graduation Invitations
The graduate is the star, make the celebration special from beginning to end, starting with an impressive graduation invitation like the star lite invitation.  This classic black and white invitation has texture and depth with a unique star design.  Personalize the invitation with all the pertinent party details for the star graduate.

Not Your Ordinary Banner
If you can’t decide which picture to put on a graduation banner, then this personalized multi-photo banner is the answer.  The saying goes that a picture is worth 1,000 words, and if that is true, then this banner is definitely well worth ordering!  Proudly display this attractive banner at the graduate’s event space.

Graduation Decorations

  • Light up the graduation event with the time stands still kit.  The 2011 lighted wire column adds a spectacular accent to your graduation décor. Tie gold and black balloons to the metal arch, as well as a few graduation cap mylar balloons.
  • Frame out the front door entrance with the graduation door decoration.  Create an accent by flanking the diploma decorations with black pedestal & columns to bring the décor to a new level.
  • Another fantastic way to honor the graduate is with the personalized graduation arch.  Upload their senior picture and add your own wording to the arch.
  • Display all of the graduate’s achievements and memories in one place for the guests to enjoy and place a personalized memory board grad standee near the entrance of the party space.  Select several photos of the graduate and upload pictures of academic achievement, extra curricular activities, and special memories too!
  • Use graduation fabrics like gossamer, shimmera, and glimmering mesh rolls to design a glamorous graduation event.  Drape the fabrics as backdrops for ceilings and walls, or use them to cover tables.

Graduation Event Tableware
Simplify your planning by using the elegant starry gossamer table setting.  This beautiful table setting incorporates a variety of materials and items to cast a warm pretty glow over the guests.  Check out the graduation cake supplies available to make the dessert more fun and inviting!

This day is all about the graduate and celebrating all that they have accomplished, a successful event party leaves no detail unfinished.  Let Stumps Party help you achieve greatness in your party planning with all the graduation supplies you need.

Heart Attack! Valentine Dance Decorating

Let’s jump start Valentine’s Day dance planning by brainstorming a few theme ideas and colors today! Choosing a theme, slogan and color scheme first will facilitate the rest of your decorating decisions.

Hearts and Roses. This would represent the more traditional Valentine’s Day dance with hearts and flowers. Suggested color schemes might tend toward monochromatic reds with a touch of silver, a fresh red with white, or a dramatic deep red and black. Browse Valentine’s Day event supplies for inspiration relating to traditional themes.

Sweets for the Sweet. A Candy Land event theme meshes deliciously with Valentine’s Day sweet surprises! You could opt for pastel pinks and lavender for a bit of old-fashioned goodness, or go bolder with hot pinks and purples.

Hollywood Romance. Add a few hearts to the stars where the red carpet meets the silver screen. Check out a Night in the Spotlight Hollywood Decorating kit and other fine Hollywood event theme kits to see if this is the theme for you.

Valentine’s Masquerade. You might get your fix of opulent strong reds and gold with a side of intrigue by going for a Phantom masquerade event. Bonus idea: ask guests to wear or carry something red for this event, such as a clutch purse, jewelry, or rose pinned to a lapel.

Into the Sunset. A Western theme is always fun and an “Into the Sunset” theme brings all the romance of the West to a Valentine’s Day dance. Pull the color palette for this theme from a Southwest Sunset Memories mural or Desert Evening mural instead of gingham, and start practicing those line dances!

Sail Away To A Tropical Treasure Bay Prom

Treasure Bay decorating kitWhen the cold air drops down from the north, bring in the warmth of a remote tropical isle where treasure is amassed and boats drop their anchors. Invite your student body to sail away to a Treasure Bay prom. Stumps Party simplifies your prom committee’s decorative tasks for this tropical themed prom with the help of the Treasure Bay decorating kit. This kit has all you need to transform your space into an elegant island paradise : one Treasure Bay ship, one set of Treasure Bay ship masts, two wire palm trees, one Treasure Bay column and one Treasure Bay chest.

PRE-PROM
Build up anticipation for the treasure that awaits with banners and wall decor. For the hallways, put up a tropical paradise banner. Hold a pre-prom contest. Have students guess what the temperature will be on particular popular tropical islands the day of the prom. Winners will be awarded prom-related coupons delivered in foil gold bar favor boxes.

PROM STAGING
Create the transition into the magic of the tropical scene with by lining the hallways with colorful lighted palm trees. Decorate the entrance into the main area by draping white tulle netting. Add sparkle to the netting with twinkle light strings. Add textural and visual interest to the netting with yellow or blue nautical fishnet available with the Treasure Bay table setting accessories.

In the main area, create an easy yet gorgeous sunset by layering sheer gold gossamer over dark blue seamless paper decorating material. Enhance the backdrop’s glow with the use of backlights. Change the tint of the backdrop by experimenting with different colored filters to use on the backlights. Complete the sunset look with the addition of the moonlight hanging moon. Give the illusion of being in a cove by setting up a palm tree silhouette backdrop right in front of the backlights. Introduce water by covering the floor with bunched up mottled water gossamer.

Near the edge of the water gossamer place the Treasure Bay ship and the Treasure Bay ship masts. Decorate the masts with white tulle netting to provide the look of sails. Beyond the edge of the water gossamer and into the room cover the floor with buff flat paper to give it the look of sand. On that sand, put the two wire palm trees, the one Treasure Bay column and the one Treasure Bay chest. The 7′ high column adds authentic character with its realistic hemp rope and fishnet accents. To create a fuller nautical look to the room, purchase additional columns as well as some 2′ to 6′ high Treasure Bay lantern pilings featuring hemp rope accents and a nautical lamp. Place some of these columns and pilings around the snack area as well.

The snack area easily comes together with the ideas given for the Treasure Bay table setting. Begin by covering the tables with the indigo gossamer drapped with yellow fishnet. Use gold metallic streamer from the colorful metallic streamers collection to secure the net to the gossamer tablecover and to define the ege of the table. Top off the table decor with the palm tree centerpiece surrounded with scattered gold coins. Continue the table decor on the chairs by draping them with indigo gossamer and fishnet secured with more gold metalic streamer. For the food, select black plates, navy blue napkins and black cutlery. Cover the eating area walls with blue sea and sky flat paper elegantly framed with white tulle netting. Allow the sand look to continue out onto the floor with shredded gold / silver mottled gossamer. Give outline and sparkle to the area with additional wire palm trees and pilings.

PICTURE PERFECT PARTY FAVOR
The prom picture is the keepsake to treasure. Arrange more wire palm trees and a cardboard treasure chest in front of the same sunset backdrop used in the main space. Offer the perfect party favor with the trendy photo holder. This favor has room for autographs as well as your prom picture.

Stumps Party – a treasure trove of party supplies and ideas. Check us out for all of your needs!